Chiropractic Clinic Sub-Account Kit

1. No. 01

   1 AI Receptionist

   Component 01 · AI Receptionist

   The problem

   New patients ring a chiropractor at the point where the pain has become unbearable, often outside opening hours, and they book with whoever answers. Building a receptionist that converts that call without straying into what an adjustment will do takes careful scripting per clinic.

   Once it is loaded

   The receptionist takes a first-visit booking into real adjusting availability, separates a new-patient examination from a plan visit, holds to describing the process rather than any result, and hands anything clinical to the front desk without improvising.

   How it pays back

   If a clinic misses ten new-patient calls a week and a course of care is worth twelve hundred, the recoverable figure is obvious to the owner; the part you keep is scripting and guardrails done once rather than at every clinic you sign.

2. No. 02

   1 AI Chatbot

   Component 03 · AI Chatbot

   The problem

   What stops somebody booking is not knowing what the first visit involves, what it costs and whether their cover applies, and a bot answering those in a chiropractic account must never say an adjustment will fix anything. That boundary is redrawn per clinic.

   Once it is loaded

   One assistant covers the website, SMS and social inboxes with first-visit explanation, fee bands and cover questions loaded, books the examination inside the thread, and is scoped away from symptoms, diagnosis and any claim about what care achieves.

   How it pays back

   Say fifty chat enquiries a month arrive and a fifth become booked examinations; at a plan value of twelve hundred with a normal conversion onto care, that is the figure a clinic owner quotes back at you when you raise the retainer.

3. No. 03

   Pipelines

   Not one of the nine — what they run on

   The problem

   Chiropractic attrition is not random, it clusters after the third visit once the acute pain has gone and the plan has not finished. Nothing in a default account tracks a patient against their plan, so the operator invents that board at every clinic.

   Once it is loaded

   The account arrives with a board for enquiry through to examination and a care-plan board showing each patient position within their course, so a drop-off after visit three is visible in the week it happens rather than at a quarterly review.

   How it pays back

   Take a clinic starting twenty plans a month and losing a third before visit six; holding half of those, at roughly six hundred of remaining plan value each, is a monthly figure the owner can verify, and verified figures stop a quarter-two departure.

4. No. 04

   Workflows

   Not one of the nine — what they run on

   The problem

   A patient who misses a plan visit needs different handling from one who has finished a course and one approaching an authorised visit cap, and none of them may be promised an outcome. Operators build those branches per clinic and get the cap logic wrong first.

   Once it is loaded

   Missed-plan-visit follow-up, warnings before an authorised visit cap is reached, re-care outreach after a plan completes and escalation to the desk on any reply arrive wired, with language kept to attendance and appointments rather than results.

   How it pays back

   Building attendance and plan-position logic honestly is most of a day per clinic, plus the review pass on wording; across three chiropractic accounts a year that is three days returned and no evening spent rewriting a message that overpromised.

5. No. 05

   Appointment reminders, confirmations and no-show recovery

   Component 05 · Smart Appointment System

   The problem

   A chiropractic diary runs on short, frequent visits, so one no-show is small and a pattern of them ends a course of care. Configuring reminders that suit a fifteen-minute adjustment without irritating somebody attending three times a week is per-account tuning.

   Once it is loaded

   First examinations get full confirmation and preparation notes, plan visits get a lighter rhythm, reminders run at twenty-four hours, one hour and fifteen minutes where they belong, and a missed visit calls back inside the hour towards the seventy per cent recovery target.

   How it pays back

   A clinic losing twelve plan visits a week at sixty-five each is losing a course of care as often as it is losing an hour; recovering seven in ten protects plan completion, which is the metric the owner already watches without your help.

6. No. 06

   Funnels

   Not one of the nine — what they run on

   The problem

   Chiropractic offers cluster around a first-visit examination and a specific complaint, and every one of those pages is a chance to claim a cure by accident. Operators write them per clinic and then have to read them again with a nervous eye.

   Once it is loaded

   A path for the new-patient examination, one for a workplace or posture assessment, one for re-care after a completed course — all in the account already, each pointed at the right appointment type and each describing the assessment rather than promising relief.

   How it pays back

   If compliant funnel copy costs five hours per clinic and an operator bills eighty an hour, four clinics in a year is sixteen hundred of build you no longer absorb, quite apart from the page you would have rewritten after the owner read it.

7. No. 07

   AI Studio website

   Component 04 · Professional Website

   The problem

   Clinic sites lean on a photograph of a treatment table and a paragraph about wellness, ranking for nothing and booking nobody. Writing complaint-adjacent pages that stay on the right side of an outcome claim is slow, and operators do it from scratch each time.

   Once it is loaded

   The site lands with pages for the complaints the clinic works with, a first-visit page explaining what happens, a fees and cover page, booking throughout and forms into the same account, all phrased around assessment and care rather than results.

   How it pays back

   Commissioning that site separately is weeks and four figures; folding it into the kit load lets an operator quote the clinic on the automation and start month one with an indexed site rather than a website conversation that stalls the launch.

8. No. 08

   Nurture campaign

   Component 02 · AI Outbound Caller + Component 08 · Database Reactivation

   The problem

   The biggest list a clinic owns is patients who felt better and stopped coming, and calling them is awkward without implying they should still be in pain. Operators write that outreach per clinic, and it is usually the piece that never gets finished.

   Once it is loaded

   Patients who completed care are worked with a check-in framed around a re-assessment, enquiries that never booked an examination are followed up on a cadence, and outbound calling is throttled so a two-room clinic is not swamped with returns it cannot seat.

   How it pays back

   Assume nine hundred former patients and a three per cent return at an examination plus partial care, call it four hundred each; the owner sees that inside the first month, and month-one visibility is what prevents a month-four cancellation.

9. No. 09

   Review automation

   Component 06 · Review Harvesting + Component 07 · Review Automation

   The problem

   A patient attending three times a week must not be asked for a review after every adjustment, and the review itself must not turn into a health claim made on your behalf. Both rules are discovered per clinic, usually after something has to be removed.

   Once it is loaded

   The ask is paced per patient rather than per visit and timed to a point in the course, a satisfaction question routes unhappy answers privately, platforms rotate, and the wording steers towards the experience of the clinic rather than the effect of care.

   How it pays back

   A clinic delivering six hundred visits a month can hit the five to ten reviews a month target from a small fraction of its patients, and the operator gains a growing profile without a single awkward exchange about what a review may say.

10. No. 10

    Seasonal automation

    Component 09 · Lifetime Nurture Campaigns

    The problem

    Chiropractic seasonality is not the calendar, it is cover years resetting, plan anniversaries and the moment somebody who finished care last spring is due another look. Operators wire that anniversary arithmetic into a fresh clinic account every time they load one.

    Once it is loaded

    Re-care prompts counted from the last visit, plan anniversary check-ins, cover-year reset reminders and a referral prompt aimed at patients who completed a course are all scheduled, and none of them assume a January push suits every clinic.

    How it pays back

    If a clinic has four hundred completed-care patients and re-care anniversaries bring one in ten back for an assessment at ninety, plus the courses that follow, the owner has a repeatable number and you have a campaign you never rebuild.

11. No. 11

    Custom values

    Not one of the nine — what they run on

    The problem

    Insurer lists, visit caps and the title a practitioner may legally use change by clinic and by jurisdiction, so an operator who hard-coded them is not merely editing copy, they are checking whether an outdated title went out on a hundred messages.

    Once it is loaded

    Examination and visit fees, plan names and lengths, insurer list, cap thresholds, practitioner title and clinic hours are configured once at the top of the sub-account and read everywhere, so a jurisdiction difference is a field rather than a rebuild.

    How it pays back

    Titles and fee structures both change more often than clinics admit; if a hand-chase costs an hour per account and you hold six clinics across two clients, the value set saves half a working day a year and every stale message it prevents.

12. No. 12

    Custom fields

    Not one of the nine — what they run on

    The problem

    A useful chiropractic record tracks the course of care, the visit position within it, the remaining authorised visits and when care completed, and none of that exists by default. Operators define those per clinic and then cannot report across a client with three sites.

    Once it is loaded

    Plan type, visit number, visits remaining under authorisation, plan start and completion dates, referral source and preferred practitioner come configured, named identically across clinics and kept clear of anything that would make the record a clinical one.

    How it pays back

    Cross-site reporting is what a multi-clinic client actually pays a retainer for; if inconsistent fields cost you three hours per clinic to reconcile before a quarterly review, a shared field set is the difference between a report and an all-nighter.

13. No. 13

    Forms and surveys

    Not one of the nine — what they run on

    The problem

    Intake at a chiropractic clinic sits close to health information, so the form must collect enough to book and not so much that it becomes a record you are responsible for. Operators redraw that line at every clinic, usually with a nervous email to the owner.

    Once it is loaded

    Intake captures contact, cover, complaint area in plain terms and preferred times; a plan-progress check-in runs mid-course; cancellation reasons are captured; and the post-visit survey asks about the clinic and the front desk rather than the care itself.

    How it pays back

    If the desk spends four minutes per new patient collecting what a form should have taken, and the clinic sees thirty new patients a month, two hours comes back; more usefully, the owner stops blaming intake for a diary that runs late.

On purchase you receive two things: one snapshot link, and one PDF with full installation instructions. Installation is not in the kit price — load it yourself from the PDF, or add installation by us for $200 a sub-account. Every payback figure above is an illustrative scenario with its assumptions in the sentence, not a measured customer result.